Privacy Policy

Privacy Policy of the Public Education Exchange (PEX)

This Privacy Policy is applicable to www.pexnetwork.ca and sets out our policy on the gathering and use of information on this website. The Public Education Exchange (PEX) is committed to providing a safe website for visitors of all ages and has implemented this Privacy Policy to demonstrate our firm commitment to your privacy. The PEX website complies with Canadian Federal and Provincial privacy laws and regulations including the Personal Information and Electronic Documents Act. The PEX provides links from our website to other websites; note that this Privacy Policy applies only to www.pexnetwork.ca and not to websites of other companies or organizations to which our site may be linked. You must check on any linked sites for the privacy policy that applies to that site and/or make any necessary inquiries in respect of that privacy policy with the operator of the linked site. These links to third party websites are provided as a convenience and are for informational purposes only. The PEX does not endorse, and is not responsible for, these linked websites. Although you are not required to register to access our site, you may be asked to provide us with personal information when you sign up to be a member of the Network or to submit resources for possible posting on our website. Your use of our site signifies your acknowledgement and consent to our Privacy Policy. If you do not agree to this Privacy Policy, please do not continue to use our site. Your continued use of the site signifies your acceptance of these terms and any changes in effect at the time of use.

Collection of Personal and Usage Information

Personal Information is information about you that identifies you as an individual, such as your name, address, e-mail address or telephone number. We collect information that you voluntarily provide to us when you sign up for to be a member of the PEX network, register for a webinar or public dialogue, submit resources for possible posting on our website, and respond to surveys and the like. We may also ask you to provide additional information if you want to obtain additional information or to resolve complaints or concerns.

The PEX also uses Google Analytics (via page tags) to collect information about how visitors use our website. This information includes parts of a webpage clicked, number of webpages visited, length of time of each session, and any error messages.

Cookies

The PEX, in common with many website operators, may use standard technology called “cookies” on our site. Cookies are small data files that are downloaded onto your computer when you visit a particular website. You can disable cookies by turning them off in your browser; however, some areas of the sites may not function properly if you do so.

How does the PEX use information gathered about visitors to its website?

Before forwarding us any personal information, please be advised that any information gathered on our site may be used for research and development relating to our site and/or for future site development. In particular, we may use information gathered about you for the following purposes: to monitor interest in our range of research publications and to assist us to tailor the content of our sites to users’ needs by collecting information about their preferences through tracking of patterns in page views on our site and, in circumstances where you have indicated that you wish to receive additional information, to send you information about us and promotional material about upcoming events or publications. From time to time, we may ask you to indicate whether you are interested in receiving emails and other information. If you elect to receive these communications, we will occasionally send you e-mails or other information that match your requests. If at any time you wish to stop receiving these email communications from us, please contact us at pex@edu.yorku.ca.

We also use our website visitors’ usage information, anonymously supplied to us by Google Analytics, to understand individual behaviours and needs more accurately. This information is not linked in any way to the personal information you supply voluntarily to us.

To opt out of being tracked via Google Analytics, you can use Google’s opt-out browser add-on: https://tools.google.com/dlpage/gaoptout

Promotional and Informational Offers

With the permission of an online visitor, information submitted at the time of registration may be used for marketing and research purposes by the PEX provided notice of this fact is made available online. If a visitor objects to such use for any reason, they may prevent that use, either by e-mail request or by modifying the registration information provided. The PEX uses every reasonable effort to maintain visitors’ information in a secure environment. If you have submitted personal information and want to see what data we have about you, change it or opt-out, please contact us at pex@edu.yorku.ca.

Disclosure of Information

The PEX will not disclose personal information that you provide to any third parties except: i) in accordance with the terms of this Privacy Policy; ii) to comply with legal requirements such as a law, regulation, warrant, subpoena or court order; and/or iii) if you are reporting an adverse event/side effect, in which case the PEX may be required to disclose such information to bodies such as, but not limited to, Canadian and/or international regulatory authorities. Please note that any of these disclosures may involve the storage or processing of personal information outside of Canada and may therefore be subject to different privacy laws than those applicable in Canada, including laws that require the disclosure of personal information to governmental authorities under circumstances that are different than those that apply in Canada.

Protection of Children Online

The PEX considers the protection of children’s privacy, especially online, to be of the utmost importance. We do not knowingly collect or solicit personal information from children nor do we knowingly permit them to become registered users of, or to request information through, our site.

Additional Terms

The following additional terms applies to our site because it asks for registration. Generally, you are not required to provide personal information as a condition of using our site, except as may be necessary to provide you with a product or service that you have requested.

Protection of Information

Our Commitment to Security: We have put in place physical, electronic, and managerial procedures to safeguard and help prevent unauthorized access, maintain data security, and correctly use the information we collect online. The PEX applies security safeguards appropriate to the sensitivity of the information, such as retaining information in secure facilities and making personal information accessible only to authorized employees on a need-to-know basis.
Storage of Information: Personal information you share with us is stored on our database servers with Siteground Data Center located in Iowa, USA. The data is stored and secured in accordance with all the applicable Canadian laws.

Surveys

From time-to-time we may request information via surveys. Participation in these surveys is completely voluntary and you may choose whether or not to participate and therefore disclose this information. Information requested may include contact information (such as your name and the name of your organization), and demographic information (such as location, age group). The given information will be used for purposes of monitoring or improving the use and satisfaction of this site.

Policy Change

Any changes to our Privacy Policy will be posted on this page so that you are always informed of the information we collect about you, how we use it and the circumstances under which we may disclose it.

Acceptance of Privacy Policy

By using the PEX website, you signify your acceptance of our Privacy Policy, and you adhere to the terms and conditions posted on the site. By submitting your information, you agree that it will be governed by our Privacy Policy. If you feel that we are not abiding by this privacy policy, you should contact us immediately via at pex@edu.yorku.ca.